In accordance with Article 13 of EU Regulation No. 2016/679, IBSA Foundation for scientific research, as the data controller (below the "Foundation" or the "Controller"), wishes to inform you about the use of your personal information that you may provide to us (so-called "personal data").
1. Purpose of the personal data processing
Your personal data will be used for the following purposes:
a) Participation to the "IBSA FOUNDATION FELLOWSHIPS"
b) "reporting activity" to enable the Foundation, directly or through third parties specifically appointed by the Foundation, to enter in contact with you (by telephone, SMS, mail, e-mail) to ask for updates and information in relation to the researches awarded with the IBSA FOUNDATION FELLOWSHIPS;
c) "update activity" to enable the Foundation, directly or through third parties specifically appointed by the Foundation, to contact you (by telephone, SMS, mail, e-mail) and keep you updated with the current information about the activities carried out by the Foundation and the scientific initiatives organized or funded by the Foundation.
The Foundation processes your personal data, in compliance with the legal and contractual obligations, also in relation to the administrative, tax, accounting and safety aspects.
2. Nature of the provision of the personal data
The provision of your personal data for the purposes specified under paragraph 1a) of this notice of information is optional but necessary for you to participate to the IBSA FOUNDATION FELLOWSHIPS. Refusal to provide the data will make it impossible for the Foundation to process your application and to perform the activities connected to your participation to the IBSA FOUNDATION FELLOWSHIPS.
The provision of your personal data for the purposes specified under paragraphs 1b) and 1c) is optional but without your personal data and your consent we will not be able to perform the activities related to the purposes stated above.
We inform you that, in accordance with Article 6.1 a) of the GDPR, your consent is the legal basis governing the lawfulness of processing your personal data for the purposes specified in this notice of information.
3. How the data are processed
Your personal data are processed through information technology procedures or in any case using automated means or printed matter by persons, either internal or external, specifically appointed by the Foundation and responsible for this task and bound to confidentiality. Your personal data are protected by the security measures envisaged by the legislation, designed to prevent unauthorized access, loss or destruction.
4. Scope of circulation of the data
Your personal data may be used by personnel of the Foundation that have been given appropriate operating instructions under an obligation of confidentiality to prevent accidental or unlawful destruction, loss, alteration or unauthorized disclosure. Your personal data may also be used by third-party entities providing operational services on behalf of the Foundation, which act as external data processors under the direction and supervision of the Foundation.
5. Storage of data
Your personal data will be stored for the time strictly necessary for the purposes described in the present notice, in any event up to the statutory and legal time limit in compliance with the rights and the resulting obligations and in accordance with the principles of data minimization and storage limitation. We update and maintain our databases to grant yor personal data are constantly correct and exact.
6. Communication of the data
In accordance with the laws and regulations that we are subject to, your personal data may be communicated and/or transferred to organizations and authorities, based on a strict relevance criteria, if so required by legal requirements or for tax and safety purposes. The aforesaid organizations and authorities will act as data processors. The list of the Data Processors is available by sending a request to firstname.lastname@example.org.
With regard to the possible transfer of your personal data to third countries outside Switzerland and EU, including countries that may not provide the same level of protection envisaged by the applicable legislation, we inform you that the transfer of data abroad is subject to specific guarantees for the protection of personal data through the adoption of standard contractual clauses.
7. Rights of the data subject
In relation to the processing of your personal data, you have the right to be informed at any time about your data held by the Foundation and how they are used. You also have the right to have the data updated, corrected or erased, to request their portability or restriction of processing, in the cases provided for by law, and to object to the processing of the data unless the Foundation has a legitimate interest in the data. To exercise your rights and to obtain more detailed information about the persons or categories of persons to whom the data are communicated and/or transferred or who become aware of the data as controllers or processors, you can contact us:
- by e-mail, at: email@example.com
- by post, at: IBSA Foundation for scientific research, Via del Piano, 29 – 6925 Collina d’Oro, Switzerland.
Lastly, we remind you that you have the right to lodge a complaint with the Personal Data Protection Authority if you consider that your rights have not been respected or that you have not received a response to your requests in accordance with the law.
8. Data Controller
The Controller is IBSA Foundation for scientific research, with registered office at Via del Piano 29 – 6926 Collina d’Oro - Switzerland.
9. Data Protection Officer
The Foundation uses a Data Protection Officer or DPO.
The DPO can be contacted via the following communication channel: firstname.lastname@example.org
Having acknowledged the information notice referred to in Articles 13 of Regulation EU 2016/679 of the European Parliament and of the Council of 27 April 2016 (General Data Protection Regulation, so-called "GDPR"), stated in a separate document, which I declare that I have examined:I give my consent to the processing of my personal data for the purposes described in paragraph 1a) of the cited notice of information. Without your consent, you will not be able to participate to the IBSA FOUNDATION FELLOWSHIPS.